Companies Struggle To Qualify, Approve, and Manage Suppliers and Their Data

Food, beverage, and supplement companies have unique challenges:

  • FSMA, GFSI, and risk mitigation require manufacturers to collect and review massive amounts of documentation and data for their suppliers and items.
  • The qualification process for suppliers and items is labor intensive and inefficient, using outmoded tools such as email and spreadsheets.
  • Companies have limited visibility into the performance of suppliers and their items.
  • Suppliers are backlogged and slow to respond to requests, often filling out the same forms and answering the same questions again and again.
  • When forms are collected, they are filed away and the data cannot be mined for business insights such as risk profiling, trending, and other key information.

Supplier Management Can Fix It

TraceGains Supplier Management streamlines supplier qualification and sourcing by collecting and digitizing supplier documents, extracting the relevant data, and arranging it into performance dashboards and reports. Users can choose standard or custom dashboards for allergen, organic, country of origin, nutrition, risk analysis, and other mission-critical data. The system generates automatic alerts when supplier documents are missing, incomplete or about to expire.

Leveraging TraceGains Network, users can easily connect with suppliers and necessary documents are instantly delivered from a vast supplier document repository. With PostOnceTM technology, suppliers fill out forms once, and all customers are updated, eliminating redundant requests. These capabilities make supplier qualification and sourcing more efficient, provide better insight into supply chain risk, and accelerate time to market.

RiskIcon

HIGHLIGHT
RISK

Highlights risk by supplier, item, and geography, identifying the most critical threats

CentralizeIcon

CENTRALIZE
DOCUMENTS

Centralizes document management so users can quickly search, filter and organize documentation

PrepTimeIcon

CUT AUDIT
PREP TIME

Cuts audit preparation time from weeks to hours with immediate documentation and data access

NPDIcon

FASTER
TIME TO MARKET

Accelerates New Product Development (NPD) with faster approval of suppliers and items

DigitizeIcon

DIGITIZE
FORMS

Digitizes forms for data mining and trend analysis to drive continuous process improvement

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INTUITIVE
DASHBOARDS

Empowers everyone in the organization to spot issues and track progress at a glance with cloud-based dashboards

Key Features

DIGITIZE
DOCUMENTATION

Digitizes and centralizes document management so users can quickly search, filter, and organize documentation

ELIMINATE
REDUNDANCY

Customers can request documentation from all suppliers with one click. Suppliers submit required documentation to all customers one time eliminating repetitive requests

EASIER
NUTRITIONAL LABELING

With TraceGains and ESHA/Genesis, users can turn on DataLink to sync ingredient data and eliminate manual entry

MONITOR
RISK

Use TraceGains advanced risk scoring algorithms or insert custom scoring for suppliers and items

AUTOMATED
WORKFLOW

Documents and reminders go to necessary personnel so activities continue and visibility is maintained

CUSTOMIZE
NOTIFICATIONS

Configure automatic notifications for any supplier data and performance event

365 AUDIT
READYTM

Quickly and easily organize and retrieve supplier and item-level documentation. Always be audit-ready for GFSI, FSMA, HACCP, or any other audit program

STREAMLINE
SUPPLIER APPROVAL

Automatically request documents from new suppliers (e.g., annual audits, FDA facility registration number, C-TPAT)

ELIMINATE MANUAL
DATA ENTRY

Connect and instantly collect documentation made available by suppliers in TraceGains Network

Map the risk of your suppliers at the facility and item level globally with risk mapping

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"I explained to the auditor that we use TraceGains for our regulatory documents and CoAs. The auditor said he was very familiar with TraceGains and that he didn't need to question any further. We did really well! I just wanted to let you know how important TraceGains is to KanPak. You are the best!"
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Streamline Your Process & Manage Your Suppliers Like a Pro