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Companies Struggle to Qualify, Approve, and Manage Suppliers and Their Data

Food, beverage, and CPG companies have unique challenges:

  • FSMA, GFSI, and risk mitigation require manufacturers to collect and review massive amounts of documentation and data for their suppliers and items.
  • The qualification process for suppliers and items is labor-intensive and inefficient, using outmoded tools such as email and spreadsheets.
  • Companies have limited visibility into the performance of suppliers and their items.
  • Suppliers are backlogged and slow to respond to requests, often filling out the same forms and answering the same questions again and again.
  • When forms are collected, they are filed away and the data cannot be mined for business insights such as risk profiling, trending, and other key information.

Supplier Management Can Fix It

TraceGains Supplier Management streamlines supplier qualification and sourcing by collecting and digitizing supplier documents, extracting the relevant data, and arranging it into performance dashboards and reports. Users can choose standard or custom dashboards for allergen, organic, country of origin, nutrition, risk analysis, and other mission-critical data. The system generates automatic alerts when supplier documents are missing, incomplete, or about to expire.

Leveraging TraceGains Network, users can easily connect with suppliers, and necessary documents are instantly delivered from a vast supplier document repository. On average, our customers find that 70 percent of their suppliers are already in TraceGains Network, allowing them to immediately connect and collaborate. If it’s not documented, you didn’t do it, especially in the eyes of an auditor. TraceGains customers regularly report on how delighted auditors are when documents and underlying data are just a click away.

Did You Know?
If you own TraceGains Supplier Management, you now also own Market Hub? We want to ensure that in addition to better supplier relationships you can also quickly source what you need. 

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HIGHLIGHT
RISK

Highlights risk by supplier, item, and geography, identifying the most critical threats to the business

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CENTRALIZE
DOCUMENTS

Centralizes document management so users can quickly search, filter, and organize 

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CUT AUDIT
PREP TIME

Cuts audit preparation time from weeks to hours with immediate documentation and data access

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FASTER
TIME TO MARKET

Accelerates new product development with faster identification and approval of items and suppliers

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DIGITIZE
DOCUMENTS

Digitizes documents for data mining and trend analysis to drive continuous process improvement

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INTUITIVE
DASHBOARDS

Empowers everyone in the organization to spot issues and track progress with configurable dashboards

Key Features

RAPID SUPPLIER
ONBOARDING

New suppliers are automatically reminded to submit all required documentation (e.g., annual audits, FDA facility registration number, C-TPAT, kosher, organic, etc.)

EASY SUPPLIER
RE-QUALIFICATION

Suppliers receive automated alerts when documents are about to expire. Corrective Action Requests (CARs) can be sent when suppliers fail to respond

EASIER NUTRITION
LABELING

For customers running both TraceGains and Genesis R&D®, users can turn on DataLink to sync supplier ingredient information without having to re-enter it manually into Genesis

MANAGE
RISK

Leverage TraceGains advanced risk scoring algorithms or insert custom scoring for suppliers and items to pinpoint risk

AUTOMATE
WORKFLOWS

Documents and reminders go to necessary personnel so activities continue and visibility is maintained

CUSTOMIZE
NOTIFICATIONS

Configure automatic notifications for any supplier-related performance event for both internal and external stakeholders 

365 AUDIT
READYTM

Ensure your business is always audit-ready for GFSI, FSMA, HACCP, or any other audit program with quick access to key documentation

SCORECARD
SUPPLIERS

Scorecard suppliers—with the ability to share results—gain a clear picture of how suppliers perform against business requirements 

FORWARD
DOCUMENTS

Rather than emailing customers individually, the system can send requested documentation to multiple customers at once

 

Map the risk of your suppliers at the facility and item level globally

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"I explained to the auditor that we use TraceGains for our regulatory documents and CoAs. The auditor said he was very familiar with TraceGains and that he didn't need to question any further. We did really well!"
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Manage Your Suppliers Like a Pro