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Supplier Compliance

Your Early Warning System
for Managing Supplier Shipments

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COA

Manufacturers and Brand Owners Struggle With Supplier and Inventory Risk

Food, beverage, and CPG companies have unique challenges:

  • Suppliers are increasingly scattered across the globe.
  • When a required action is missed or key data isn’t entered, it can lead to major downstream problems.
  • Material variability can lead to quality, compliance, regulatory issues, and process inconsistency.
  • Manually reading every Certificate of Analysis (CoA) and comparing to specifications is impossible.
  • CoAs come in different formats and sometimes after the shipment is received — problem detection and early warning don’t happen.
  • Item problems are sometimes detected only after the container is opened on the plant floor.
  • Supplier Corrective Actions (SCARs) are usually managed in a separate data silo; connecting customer complaints, recouping lost dollars, and ensuring nothing falls through the cracks remains a struggle.

Supplier Compliance Can Fix It

TraceGains Supplier Compliance evaluates supplier product performance, lot by lot, from purchase order to production, extending inventory visibility all the way to the shipping dock. Users can scorecard suppliers based on critical attributes such as continuous compliance with ingredient specifications and more.

Supplier Compliance operates as a virtual early warning system, automatically identifying issues with incoming shipments before they enter production, reducing out-of-spec inventory. Businesses can connect downstream issues such as customer complaints and plant floor problems to specific supplier lot shipments, enabling supplier chargebacks, scorecarding, and rapid replacement.

Compliance data is centralized, allowing users to review specifications, track CoA trends, and run reports on any critical data with the click of a button.

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INCREASED
VISIBILITY

Centralizes and digitizes CoAs, receiving checklists, and CARs for better insight into items and suppliers

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CONTROL
INVENTORY

Reads and qualifies CoAs and lab results against specifications, stopping non-compliant shipments

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EARLY
WARNING SYSTEM

Acts as an early warning system to reduce the risk of non-conforming materials going into production

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AUTOMATED
ALERTS

Alerts both manufacturers and suppliers (if desired) of supplier non-conformances in real time

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SCORECARD
SUPPLIERS

Drives supplier performance with automatic scorecarding based on critical attributes

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HISTORICAL
PERFORMANCE

Tracks supplier performance historically, making it easier to identify and target problem areas

Key Features

TRACK ISSUES
& COMPLAINTS

Receiving (e.g. damaged containers), Quality (e.g. sample test results vs. CoA results), and Plant floor (e.g. contaminated materials)

ISSUE CORRECTIVE
ACTION REQUESTS

Quickly and easily issue Corrective Action Requests (CARs) and Supplier Corrective Action Requests (SCARs) directly from the system

SUPPLIER
LOSS RECOVERY

Records and tracks the costs incurred by supplier ingredient non-conformance enabling chargebacks to the supplier for loss recovery

PRODUCT
SPECIFICATION

Supports the process of defining specification ranges based on historical data with SpecAssistTM dashboard

SUPPLIER
PERFORMANCE

Scorecards supplier performance based on key attributes like specification compliance, CARs/SCARs, and more

AUTOMATED
WORKFLOWS

Automates customized workflows to ensure the right people review each CAR and the CAR is then sent to the supplier

CONFIGURE
NOTIFICATIONS

Automatic notifications whenever a non-conformance is detected by the system, for internal and external stakeholders

REDUCE
RISK

Monitors defects against specifications to ensure raw material variability is kept to within acceptable standards

COMPLIANCE
SUPPORT

Tracks receiving logs, truck inspections, and other critical delivery information to support GFSI audit requirements

When one facility has a supplier lot issue, all other facilities are automatically alerted

Certificate of Analysis

"We evaluated six competitors and TraceGains had the most outstanding features, user-interface, and customer service."

- Jim Thomas, Senior Regulatory Operations Manager


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Are you ready to improve your visibility into your supply chain and increase compliance?

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