Supplier Compliance

Your Virtual Early Warning System
for Managing Supplier Shipments

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COA

Manufacturers and Brand Owners Struggle With Supplier and Material Risk

Food, beverage, and supplements companies have unique challenges:

  • Supply chains are longer and more complex with suppliers increasingly scattered across the globe.
  • When a required action is missed or key data isn’t entered, it can lead to major downstream problems.
  • Material variability can lead to quality, compliance, regulatory issues, and process inconsistency.
  • Manually reading every Certificate of Analysis (CoA) and comparing to specifications is impossible.
  • CoAs come in different formats and sometimes after the shipment is received — problem detection and early warning don’t happen.
  • Item problems are sometimes detected only after the container is opened on the plant floor.
  • Supplier Corrective Action Requests (SCARs) are usually managed in a separate data silo; connecting customer complaints, recouping lost dollars, and ensuring nothing falls through the cracks remains a struggle.

Supplier Compliance Can Fix It

TraceGains Supplier Compliance evaluates supplier product performance, lot by lot, from purchase order to production, extending inventory visibility to the shipping dock. The software operates as a virtual early warning system, automatically identifying issues with incoming shipments before they reach production.

Teams can scorecard, measure, and rank suppliers by risk category, providing an intuitive, visual overview of supplier performance. Downstream issues like customer complaints and plant floor problems are traced to specific supplier lot shipments, enabling supplier chargebacks and rapid replacement. 

Compliance data is centralized, allowing teams to review specifications, track CoA trends, and run reports on any critical data with one click. Teams gain visibility and control to meet the product quality, regulatory compliance, and financial requirements that today's global supply chains demand.

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INCREASED
VISIBILITY

Centralizes and digitizes CoAs, receiving checklists, and CARs for better insight into items and suppliers

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CONTROL
INVENTORY

Reads and qualifies CoAs and lab results against specifications, stopping non-compliant shipments

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EARLY
WARNING SYSTEM

Acts as an early warning system to reduce the risk of non-conforming materials going into production

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AUTOMATED
ALERTS

Alerts both manufacturers and suppliers (if desired) of supplier non-conformances in real time

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SCORECARD
SUPPLIERS

Drives supplier performance allowing teams to scorecard, measure, and rank supplier compliance

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HISTORICAL
PERFORMANCE

Tracks supplier performance historically, making it easier to identify and target problem areas

Key Features

TRACK ISSUES
& COMPLAINTS

Track problems in Receiving (damaged containers), Quality (sample test results vs. CoA results), and the Plant floor (contaminated materials)

ISSUE CORRECTIVE
ACTION REQUESTS

Quickly and easily issue Corrective Action Requests (CARs) and Supplier Corrective Action Requests (SCARs) directly from the system

SUPPLIER
LOSS RECOVERY

Records and tracks the costs incurred by supplier ingredient non-conformance enabling chargebacks to suppliers for loss recovery

AI ANALYSIS AND
SPEC VALIDATION

AI-driven attribute threshold validation of inbound Certificates of Analysis (CoAs) against ingredient and material specifications

SUPPLIER
PERFORMANCE

Scorecards supplier performance based on key attributes like specification compliance, CARs/SCARs, and more

AUTOMATED
WORKFLOWS

Automates configurable workflows to ensure CARs receive the proper approvals and are sent to the right suppliers

CONFIGURE
NOTIFICATIONS

Configure automatic notifications for any non-conformance detected by the system to instantly alert stakeholders to take action

REDUCE
RISK

Monitors supplier product defects against specifications to ensure raw material variability is kept to within acceptable standards

COMPLIANCE
SUPPORT

Tracks receiving logs, truck inspections, and other crucial delivery information to support GFSI audit requirements with digital records

When one facility has a supplier lot issue, all other facilities are automatically alerted

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“Digitizing COAs and making them actionable with TraceGains solutions has resulted in a 75% reduction of out-of-specification lots on the receiving dock for Jiffy Mix.”

– Bill Besson, Dir. Quality Assurance, Chelsea Milling Company (aka Jiffy Mix)

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Are you ready to increase your visibility into your supply chain and improve supplier compliance?