Managing item specifications is critical to your business. TraceGains empowers companies to easily set and maintain unique specifications, rather than utilize supplier-provided specifications, and allows teams to quickly publish those specifications to vendors.
Even if you have developed your own specifications, often because those are maintained in legacy or static environments such as Word and Excel, they remain difficult to manage and communicate to stakeholders.
TraceGains’ Specification Assist report provides quick historical data that can be used as guidance and a baseline for creating your own specifications. You can then factor in historical data, customer requirements, your judgment, and the practical limits of your supplier’s capabilities to create the best possible specifications for your company.
For customers who are already leveraging Supplier Compliance through TraceGains, upon receipt of a Certificate of Analysis (COAs), we automatically extract relevant data and compare them to your existing specifications.
Automatically publish full specifications to all your suppliers. This ensures that vendors are always informed and aware of changes, negating the need for version or revision control.
Specification Publishing allows you to maintain all your specifications in one convenient place, giving you one version of the truth for sharing your specifications internally as well as externally. You can even provide read-only access to certain internal users that need this information but are not permitted to make changes.
To complete the cycle, inbound COAs continue to be processed automatically, monitoring for supplier compliance with the most recent version of all published specifications.
TraceGains additionally offers the capability to automatically compare lab results against what the supplier stated on the COA, further ensuring supplier compliance with regulatory and business needs. All of this data is then available for trending and supplier scorecarding.
Companies that also leverage Supplier Management are further empowered to assess a vendor’s business-worthiness. Supplier Management automatically assesses if all other required documents—e.g., MSDS, HACCP, insurance, allergen, Kosher, GMO/non-GMO—are on file and current as well, ensuring that even if a receipt is in compliance, the supplier itself is fully compliant with all other business requirements.
Request a live demo, and we'll walk you through how Specification Publishing can help you ditch the spreadsheets and get back to the job you love.