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Manufacturers Face Re-Work and Waste When Inventory Is Out-Of-Spec

Food, beverage, and supplement companies have unique challenges:

  • Antiquated tools such as PDFs and Excel files don’t provide the data companies need to effectively create and maintain specifications.
  • Due to the cost and complexity involved, many manufacturers opt for supplier-provided specifications vs. building their own.
  • Even if companies create specifications, they’re often maintained in legacy tools that don’t support collaboration with suppliers.
  • Stakeholders exchange information through email and voicemail, making it nearly impossible to track information provided, supporting documentation, and agreements.
  • Without a centralized platform, ensuring suppliers have the latest version of specifications is a manual and error-prone process.

Specifications Publishing Can Fix It

TraceGains Specification Publishing allows food, beverage, and supplement companies to create, maintain, and publish specifications, ensuring incoming materials are compliant. The system provides quick historical data that can be used as guidance to create custom specifications. Users then can factor in customer requirements based on internal judgement and input, and supplier capabilities. Documentation and information exchange are streamlined and centralized with automated workflows and alerts for internal and external stakeholder updates and approvals. Specification version control ensures the most recent specifications are used. This reduces the risk of out-of-spec inventory, rejected shipments, Corrective Action Requests (CARs), and costly rework due to non-compliant materials.

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SINGLE
PLATFORM

Provides a single platform to centralize specification management and ensure version control

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BUILD
SPECIFICATIONS

Incorporates multiple data points to provide a baseline for creating unique specifications

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RESPOND
TO MARKET

Gives manufactures the agility to respond to evolving customer preferences

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COLLABORATIVE
PLATFORM

Facilitates stakeholder collaboration while tracking information and documentation exchange

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SUPPLIER
CONFIRMATION

Requires suppliers to acknowledge specification updates to ensure incoming materials remain compliant

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CONTROL
INVENTORY

Reduces out-of-spec inventory by ensuring all stakeholders are working from the latest specifications

Key Features

SINGLE
REPOSITORY

Maintain specifications in one location, providing a single source of truth for sharing with both internal and external stakeholders

EASY
PUBLISHING

Create specifications online and automate the complicated process of sharing specification information with many suppliers and stakeholders

SUPPLIER
ACKNOWLEDGEMENT

Suppliers can electronically acknowledge receipt of updated specifications or negotiate attributes and acceptable ranges

CREATE UNIQUE
SPECIFICATIONS

Provides a baseline for building specifications by factoring in historical data, customer requirements, internal input and judgement, practical supplier capabilities

COLLABORATE
WITH SUPPLIERS

Easily collaborate with suppliers for input and approval of specifications leveraging TraceGains to track communication, documents, and agreements

ERP
INTEGRATION

Manage master specification data in your existing ERP system and pass specifications to TraceGains to automate supplier collaboration and sign off

FASTER
CHANGE MANAGEMENT

All supporting documentation for each specification is collected and digitized in the system for better change management

ACCESS
SPECIFICATIONS

Immediate access to all product specifications through any web browser for stakeholders without searching through static tools and files

AUTOMATED
COA COMPARISON

For companies using TraceGains Supplier Compliance, the system automatically extracts relevant data from incoming CoAs and compares them to existing specifications

Create, maintain, and publish your company’s unique specifications on incoming materials

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“We rely on TraceGains to ensure the consistency of our products. Especially with so many raw materials to manage.”

GSF

Ready to take control of your specifications?