Explore the Key Features & Benefits of TraceGains
TraceGains is a next-generation, integrated supplier, quality, and document management system, helping you achieve and maintain compliance with the Food Safety Modernization ACT (FSMA), Global Food Safety Initiative (GFSI), and Hazard Analysis and Critical Control Points (HACCP) requirements, without needing to add additional staff.
TraceGains enables you to marry upstream and internal issues management and notification, helping you detect and resolve issues before they become costly downstream problems for your wallet and your brand reputation.
At the heart of TraceGains is a robust document management system that not only stores your files, but also extracts relevant data and compares claims against your business requirements, generating alerts for non-conformances.
This new approach to supplier, document, and quality management keeps you 365 audit ready, and eliminates spreadsheets and other manual filing and data entry activities. You are finally freed up to do the work you were trained for, all while your business keeps on measurably improving on a daily basis.
Here's What You Can Expect From Your Integrated Solution
- Automation: Supplier, Quality, Regulatory Compliance
TraceGains automatically analyzes supplier-provided and internal documents, extracting critical information and initiating automatic alerts and corrective action requests based on your business requirements. You can always be sure the companies you do business with and every shipment they send you are compliant. Likewise for internal quality control and processes. The results? People are freed from clerical tasks and paperwork and can focus on value-add results.
- 365 Audit Readiness
TraceGains customers frequently report that auditors are “delighted” that documents can be retrieved with a few clicks of the mouse. Whether driven by GFSI (BRC, SQF, etc.), regulations such as Food Safety Modernization Act (FSMA), or key customers such as Wal-Mart, Kroger, and Yum! Brands, having both source documents and an instantly searchable database available 24x7 reduces the amount of time you need to prepare for an audit, and speeds and simplifies the actual audit event.
- GFSI Schema Mapping
Fully map your GFSI standard and certification to documentation, records, and actions. When it’s time to re-certify, prep for a desk audit, or move to a next higher certification schema, you can easily find and forward all prerequisite documents to auditors with only a few clicks of the mouse.
- Supplier Scorecarding
Knowing how your suppliers and their lot shipments perform is critical for operations planning, cost and risk control, and insight and oversight. TraceGains enables you to finally go beyond the typical evaluation criteria — cost and on-time delivery — and lets you scorecard supplier performance by details such as compliance to your item specifications, issues at receiving, quality and sample test results, and even supplier-caused problems on the plant floor.
- Corrective Action
In case of a non-conformance of any nature, the system can automatically generate and send a supplier corrective action request (SCAR), which specifies the problem(s) detected, and highlights the necessary corrective actions to be taken. Suppliers complete the corrective action form and submit the document back. SCAR automation speeds conflict resolution, allowing all parties involved to return to normal business as quickly as possible, minimizing disruptions and business impact.
An easy and centralized way to access all your food safety plans, workflows, standard operating procedures (SOPs). Unlike static document management systems, TraceGains automates the management of all critical control points (CCP) and prerequisite programs (PRP).
- Automatic Document Management
As detailed in our comparison vs. traditional document management systems, TraceGains doesn’t just file away the digital version of a paper document, the system extracts the relevant data off these documents to help you make better business decisions based on data. You can finally focus on the critical work you were trained for.
eNotifications do the work for you. Any non-compliance detected by TraceGains can automatically generate an email to all stakeholders, inside and/or outside your company, and based entirely on your unique business requirements.
- Specifications Publishing
Specifications management lets you push out your own specifications to suppliers on a per-item level. All specification ambiguity is finally removed, and your suppliers can now confidently review and meet your product and ingredient performance needs, including physical, chemical, packaging, and other attributes.
- Product Development Assist
Product Development Assist ties together multiple data points and history into a single view that lets you source ingredients with exacting performance and compliance criteria. Whether you need to develop a new product, or renovate an existing one, you no longer need to hunt through multiple data silos, send email inquiries, or make phone calls. Quickly find the suppliers that best meet all your compliance criteria, and get new products to market faster.
- Historical Trending and Analysis
TraceGains automatically builds history and trend reports, showing you long-term performance at the corporate, item, and item attribute levels, and alerting you to when suppliers or your internal processes are trending out-of-specification. Pro-active information means more problems are solved as early as possible, averting downstream issues.